Sunday, November 12, 2023

The search is over...for 2024 hosts !!

 A very pleasant surprise came to us a couple of weeks ago, although it is definitely long after the 2023 meeting in Ohio. It came at the point in time where we were seriously looking at having to cancel CofC for 2024 due to a lack of bids from councils willing to host a CofC. 

Fortunately a group have submitted the necessary form and are diligently / feverishly working on the final bits to, again host (Spoiler), a Council of Councils. A little later this week we will update our pages with links to the hotel for booking and all the current info on what will be happening in addition to the main meeting. It is a favourite getaway destination .... so please stay tuned!

ON a related note, we are past the submission date to contact us, again, if you are interested in submitting a bid for 2025 !
This is a recurring situation year after year lately, the feedback is that no one wants to move to a virtual meeting for the main meeting, the core of CofC. Quite frankly everyone enjoys a fun filled winter break with our second family to get you thru to the Spring....but it is getting harder each year to pull together the finances to host this event. I can only speak for up here in Ontario, our best option would be for something in Toronto for easy airport or train access. the few hotels that I approaches sent us quotes that at first glance did not seem workable. 

Overall Guest rooms ranged from $190 CAN to $300, with the exchange around $200 CAN getting $150US, that could get pricey fast. The hit came when they quoted prices for the required meeting spaces on a rolling scale where IF we had $15,000 or less in food and beverage sales they would discount the charge down to $9,000. (IF everyone was REALLY hungry and thirsty (hmm) and we hit $25,000 then the rooms would be complimentary! Another property stated if we spent $22,000 then the meeting rooms would be $12,000. If you notice the hotels now disregard, up here at least, the number of room nights booked for guest rooms. 

I personally could not commit to all of those expenses. I know we all want to chat in person but I would like to see a representative for each member council complete a short online survey of what would be acceptable going forward for a host council to try and arrange for the main meeting. Nothing extensive, more along the lines of what Vanners feel is affordable and doable for a winter get away. I was personally shocked at how much has changed in recent years and wonder if these numbers are the new norm!?! (REALLY hope not!)

That is it for tonight, did you guess yet where we are going...send an email to [email protected].


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